Summary
Content
MOVEREC – Cargo Movement Request Form (word doc, 88 KB)
Excess Luggage/Cargo Reservation Form (word doc, 57 KB)
Cargo Procedures
General
Compared to surface transport, movement of cargo by air is quick but capacity is limited. It follows that only urgently required items should be transported by air. Put another way, only when the urgency of need is greater than the time taken to move by surface means, with security considerations taken into account, should air transport be used. Moreover, before bidding for air transport, sponsors must be sure that the same commodities are not available in situ. However, there will be occasions when, for whatever reason, stocks of items which are routinely supplied by surface transport have run out. In this case air cargo may be considered as a means of temporarily restoring stock levels until re-supply by surface means is carried out. The priorities for movement of cargo by air are set out in the SAOP para 2.2b. Once a cargo flight is fully subscribed it is deemed to be closed and will not be postponed to accommodate other higher priority cargos.
Procedure
- All requests to airlift cargo must be made to the WFP Air Service office.
- Requesting agencies/organisations are responsible for presenting the proper documents and Customs clearances at both ends. The basic document for Customs clearance is the Airway Bill. It should be completed by the requesting agency/organisation and should include: number(s), weight and value of crated or individual items, requesting agency/organisation’s name, address and contact phone numbers, and consignee’s name, address and contact phone number(s).
- The aircraft operator is responsible for producing the Cargo Manifest and the General Declaration. Only cargo booked and confirmed with an Airway Bill will be transported. Substitute cargo, cargo not conforming to dimensions stated on the booking form, poorly packaged and/or poorly labelled cargo, will be rejected.
- All cargo requests must be made on the approved CARGO MOVREQ.
- Transport of cargo will only be approved if the agencies or organisations are able to demonstrate their ability to have their cargo custom cleared wand fully documented prior to transportation to the delivery point. .
- Each agency should also note that they will be required to pay the cargo handling element of the total aircraft handling charge direct to the designated WFP Air Service handling agent at departure and destination airfields. WFP Air Service will pay for the e aircraft technical handling fee. Agencies will also be responsible for prompt cargo collection at the destination airfield. In this regard it is required that the organisation informs WFP Air Service about arrangements made, together with contact telephone/email details for both departure and arrival point.
- The requester will be provided with the Movement Confirmation Form. Delivery procedures for the transportation of commodities from the organisation’s warehouse to the aircraft will differ from one location to another according to local facilities and handling arrangements. WFP Air Service will communicate the adequate procedure to the accredited organisations accordingly.
- For Hazardous material, the IATA Dangerous Goods Regulations apply.