As established by the Interagency Transport and Logistics Standard Operating Procedures, UNJLC is responsible for the Supply Tracking and Prioritization of all food and non food items as part of the Special Operation 10534.0 to Lebanon. As a tool to reach such goal, UNJLC is using the Joint Supply Tracker (JST) system, developed in collaboration with UNICEF. Such system was created with the aims of giving a general overview of the pipeline flow in the country during the relief operation considering all the actors involved, mainly by:
- increasing the pipeline visibility and transparency;
- tracking NFI from Consolidation and Loading Points (CLPs) to Extended Delivery Point (EDP);
- Prioritizing supply movements in accordance to agencies needs.
The collection of data is realised at field level. It is then consolidated and analysed and by the central team in the UNJLC core unit in Rome.
UNJLC JST field teams based at each relevant CLPs are responsible for:
- Establishing clear mechanisms for retrieving, collecting and feeding back the information at the relevant CLP level from incoming/outgoing cargo movements;
- Collecting necessary data from available shipment documentation;
- Inputting required data into the JST field template and verifying accuracy and consistency of information;
- Sending the saved file, on a daily basis;
- Distributing status reports and providing other feedback to NGOs/Agencies as required;
Once the JST files are sent, they are all used to generate the daily consolidated Cargo Movement (CCM) report. The report indicates which cargo have been requested for movement, which relief items have been actually received and those dispatched from the different Consolidation and Loading Points (CLPs). The data appearing on the report is currently composed by two main parts:
- Pending: all the CMRs which items have not been dispatched
- Dispatched: cargo that was moved.
The report provides the above information summarised by the following:
- CLP: the Consolidation and Loading Point which is, has or will be moving the supplies
- Organization: the organisation which is sending the supplies
- Category: this is the higher level grouping of items, for example, Shelter contains all shelter related items like blankets, tents, kitchen sets, etc
- Item Description: this is the generic detail description of the item.
All the items are reported at the total weight in kilos.
An important consideration should be done regarding the Category description. As the relief goods entering in the pipeline for Lebanon are not standardized, it is impossible to keep record of detailed goods for the different agencies operating in Lebanon.
The attached table (with a generic description of good) is used to map and categorize all food and non food items.