The Logistics Operations Guide

18 November 2009

This is the first time that information on the Logistics Operation Guide (LOG) is published through this Logistics Cluster BLOG. If you are interested in following progress made in the development of the LOG please keep an eye on this BLOG – we intend to publish updates on a regular basis.

To refresh your mind on the goal and purpose of the LOG: The LOG is a tool that will serve as a single source of information, tools and templates on logistics in humanitarian emergencies. It will be based on established best practices.

The LOG is being developed following the endorsed work plan of the Global Logistics Cluster Support Cell (GLCSC) and aims at supporting all humanitarian logisticians.

LOG project update

Project Team

The current core team working on the project consists of:

  • Michael Whiting, Project Manager (seconded from the Chartered Institute of Logistics and Transport), with back up of Hetty van Doorn (Logistics Development Unit, WFP)
  • Helle Falk Jakobsen, Project Coordinator has joined the project (Logistics Development Unit, WFP)
  • Jane Muyundo (seconded to the GLCSC from World Vision), Main focal point for Content,  with Baptiste Burgaud and Alastair Cook as back up and part of the Core LOG team

For validating the content, the LOG project team works with Reference Groups formed from volunteers of various organisations.

Development process/Project management

A project plan and approach has been developed and agreed upon. The plan addresses key elements such as: how will the development process be approached; what is the timing of the process; and what are the team composition/roles. The plan focuses on delivery of a Beta version in the third quarter of this year and a final version at the end of 2009.

Content development

Material for drafting content for all topics in the LOG has been gathered and read through for a first preliminary validation. This content will be reworked into a draft of the proposed content to be uploaded to the LOG that will consist of templates, tools, standard operating procedures etc. This is then shared with the Reference Groups who are welcome to add additional sources of information. All Reference Groups (3 in total) received the first packages of content material for validation, and following conference calls for receiving feed-back were set up. Unfortunately, due to various reasons, the conference calls didn’t take place. All representatives in the Reference Groups are being contacted by the GLCSC for personal feedback on the process so far.

Technical development

For technical development of the LOG it was agreed to outsource this and the Request for Quotation is in the last stages of being finalized.

Laszlo Viranyi from Mercy Corps has offered to share information, ‘lessons learned’ etc. with the LOG team, since Mercy Corps recently developed a tool with similar functionalities. This has so far been of great value to the technical development of the LOG, and Mercy Corps has kindly offered to continue the information sharing with the LOG team as required. 

What next?

A communications cycle has been outlined as part of the project plan and regular updates will follow as part of this cycle.
The Reference Groups will soon receive the next content material for validation, with the request to share written feedback to be followed up by conference calls for further clarification.
The Request for Quotation will be sent off at short notice to a number of vendors for developing the tool. Based on the proposal from vendors a selection for a cooperating partner will be made.

Soon the LOG team will start preparing the process of the roll out of the first test version of the LOG including collection of feedback that will be incorporated into the development of version 2. 

The LOG team can be contacted via the focal point, Ms. Jane Muyundo: jane.muyundo@wfp.org or via Project Manager Mr. Michael Whiting: Michael.whiting@wfp.org.